Privacy Statement - Registered Account Customers

www.VinylDye.co.uk Privacy Statement

For Customer - Registered Subject Category

Important information and who we are

Purpose of this privacy notice

This privacy notice aims to give you information on how AstroSpray Limited collects and processes your personal data through your use of this website.

This website aims to comply fully with GDPR, it's principles and practices. For more information on why your data matters and GDPR, take a look at the UK ICO website here.

This website is not intended for children and we do not knowingly collect data relating to children.

It is important that you read this privacy notice together with any other notice or fair processing notice we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data.

This privacy notice supplements any other notices and is not intended to override them.

About this notice

This notice is intended for the Subject Category Customer - Registered, for the website www.VinylDye.co.uk version 2.0
It is located in United Kingdom and subject to GDPR data privacy regulations.
You can find a full published copy of the privacy policy at https://www.vinyldye.co.uk/privacy

Controller

AstroSpray Limited is the controller and responsible for your personal data (collectively referred to as AstroSpray Limited "we", "us" or "our" in this privacy notice). We have appointed a Data Protection Manager who is responsible for overseeing questions in relation to this privacy notice. If you have any questions about this privacy notice, including any requests to exercise your legal rights, please contact the Data Protection Manager using the details set out below.

AstroSpray Limited Contact Details

Name: J Dudley (Data Protection Manager)
Postal address: 47 St James Avenu, Upton, Chester, CH2 1NB
Telephone number: 08008527939

Summary of how we collect, use and retain your personal data

How we use your personal data

We will only use your personal data when the law allows us to.

Most commonly, we will use your personal data in the following circumstances

  • Dispatch Order
  • Receive Order
  • Email enquiry
  • Register Account
  • Auditing and history keeping
  • Dispatch loyalty gift
  • Distribute training materials
  • Abandon cart follow up

For a complete list of usage, see below.

How we collect your personal data

We use different methods to collect data from and about you including:

For a complete list, see below.

How we share your personal data

We may have to share your personal data, most commonly including to:

For a complete list, see below.

Full Detail of how we collect, use and retain your personal data

Group Order Shipping Address

This is a group of data items with the same properties, the individual data elements inside this group include:
Customer Order Shipping First Name, Customer Order Shipping Last Name, Customer Order Shipping Address Line 1, Customer Order Shipping Postcode

This data was originally sourced from www.VinylDye.co.uk , you can view the privacy policy here https://www.vinyldye.co.uk/privacy

Used for the following purposes

  • Dispatch Order
  • Dispatch loyalty gift

Retention Rules

  • Default Automatic 1 way hash After 10 Years (due to tax purposes and for past order lookup to assist customers with ongoing projects)

This data is shared with the following additional systems and companies

Group Customer Order Contact Details

This is a group of data items with the same properties, the individual data elements inside this group include:
Customer Order First Name, Customer Order Last Name, Customer Order Email Address, Customer Order Telephone Number, Customer Order Fax Number

This data was originally sourced from www.VinylDye.co.uk , you can view the privacy policy here https://www.vinyldye.co.uk/privacy

Used for the following purposes

  • Email enquiry
  • Distribute training materials
  • Abandon cart follow up
  • Dispatch Order
  • Receive Order

Retention Rules

  • Default Automatic 1 way hash After 10 Years (due to tax purposes and for past order lookup to assist customers with ongoing projects)

This data is shared with the following additional systems and companies

Group Order Payment Address

This is a group of data items with the same properties, the individual data elements inside this group include:
Customer Order Payment First Name, Customer Order Payment Last Name, Customer Order Payment Address Line 1, Customer Order Payment Address Postcode

This data was originally sourced from www.VinylDye.co.uk , you can view the privacy policy here https://www.vinyldye.co.uk/privacy

Used for the following purposes

  • Receive Order

Retention Rules

  • Default Automatic 1 way hash After 10 Years (due to tax purposes and for past order lookup to assist customers with ongoing projects)

This data is shared with the following additional systems and companies

Group Account Customer Information

This is a group of data items with the same properties, the individual data elements inside this group include:
Customer Account First Name, Customer Account Last Name, Customer Account Email, Customer Account Telephone Number, Customer Account Fax

This data was originally sourced from www.VinylDye.co.uk , you can view the privacy policy here https://www.vinyldye.co.uk/privacy

Used for the following purposes

  • Register Account
  • Receive Order

Retention Rules

  • Default Automatic deletion after 10 years of no activity

This data is not usually shared with other systems or companies unless to assist with the compliance of local laws

Group Account Customer Login History Data

This is a group of data items with the same properties, the individual data elements inside this group include:
Customer Account Email - Login Audit, Customer Account IP Address - Login Audit

This data was originally sourced from www.VinylDye.co.uk , you can view the privacy policy here https://www.vinyldye.co.uk/privacy

Used for the following purposes

  • Auditing and history keeping

Retention Rules

  • Default Automatic deletion after 10 years of no activity

This data is not usually shared with other systems or companies unless to assist with the compliance of local laws

Lawful Basis for Processing Your Data

This section outines the specific legal grounds we are relying on to process your personal data. Please feel free to contact us with specific questions where the below tables doesn't answer your query.

Process / Activity Data Lawful basis for processing
Receive Order Group Order Payment Address
Group Account Customer Information
Group Customer Order Contact Details
It is necessary for the performance of a contract with the individual
Dispatch Order Group Order Shipping Address
Group Customer Order Contact Details
It is necessary for the performance of a contract with the individual
Email enquiry Group Customer Order Contact Details
It is necessary for the purposes of our (the organisation's) legitimate interests (To respond to a request for more information)
Distribute training materials Group Customer Order Contact Details
It is necessary for the performance of a contract with the individual
Abandon cart follow up Group Customer Order Contact Details
It is necessary for the purposes of our (the organisation's) legitimate interests (To follow up on incomplete orders, provide more information specific to the products in cart and ask if we can help)
Register Account Group Account Customer Information
It is necessary for the purposes of our (the organisation's) legitimate interests (to make ordering and re-ordering as simple as possible)
Auditing and history keeping Group Account Customer Login History Data
Group Account Customer Login History Data
It is necessary for the compliance with a legal obligation
It is necessary for the purposes of our (the organisation's) legitimate interests (To assist customers in understanding when they logged in, how they logged in and where from)
Dispatch loyalty gift Group Order Shipping Address
It is necessary for the purposes of our (the organisation's) legitimate interests (In order to continue fantastic relations with our loyal customers)